Your staff wants AI’s speed. Your compliance officer wants PHI nowhere near a public chatbot. Desktop Portal gives you both: AI over your own documents and systems, running on a server inside your walls — so protected health information never leaves your network.
Most practices are stuck between “no AI allowed” and staff quietly using personal accounts. There’s a third option:
The question isn’t whether your team will use AI. It’s whether they’ll use one you control.
When tools aren’t provided, employees reach for personal ChatGPT accounts — every workplace survey says so. In a covered entity, patient information pasted into a public chatbot is a reportable incident waiting to happen.
Using cloud AI with PHI means business associate agreements, subprocessor lists, and trusting retention policies you can’t verify. Some vendors will sign; auditing what actually happens to the data afterward is another matter.
Prohibition without an alternative drives AI use underground — the riskiest possible outcome. The durable fix is a sanctioned tool that’s faster and better than the workaround.
Anyone selling you “HIPAA-certified AI” is selling something that does not exist. Here’s the honest version.
A HIPAA-aligned architecture: PHI stays on hardware you own, access rides on your existing user controls, database connections are read-only, and the whole deployment is documented to support your Security Rule risk analysis.
It isn’t a certification — no product can be HIPAA-certified, mine included. Compliance is a program, not a sticker. This deployment supports your program; if you need the program itself built out, that’s the compliance-readiness work I do as a fractional CIO.
Same packaging as every private-AI deployment — estimated figures up front, hardware bought direct with no markup, my fee is the work. Full pricing detail on the Private AI page.
Desktop Portal on a server you own, connected to your policies, documents, and — where the backend allows — your practice-management database. Software included with deployment: est. $5,500–$7,500 one-time, plus hardware typically $11K–$14K paid directly to Dell.
A short, enforceable AI policy for your team — what’s sanctioned, what’s banned, and why — so the portal replaces the personal-account workaround instead of competing with it.
Deployment architecture, access model, and data-flow documentation written for your compliance officer and your next risk analysis — produced with the deployment, not as an afterthought.
Updates, monitoring, and a quarterly health check, billed monthly, cancel anytime. And because I work at CIO altitude, every check-in doubles as a look at your broader security and compliance posture.
GET STARTED
The discovery call is free — bring your compliance officer. We’ll walk the architecture, what stays in your building, and what it would take to get your practice off shadow AI. Start the conversation.